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Select Preferences from the Zoom dropdown menu in your toolbar, then click Advanced Settings before selecting In Meeting Advanced and toggling the waiting room feature on. This feature means that, instead of automatically being admitted to your meeting when they open the meeting link, attendees will need to wait for you to manually admit them.

Until you allow them in, they’ll exist in a sort of gloriously secure limbo. If you’re less concerned about strangers joining and more worried about keeping things on track once your meeting starts if you, for example, are teaching high school classes via Zoom , you can set your preferences to prevent screen sharing or annotating by participants.

Similar to turning on your waiting room, just go to Zoom’s settings and, under In Meeting Basic , make sure that the settings are customized the way you want. Imagine you’re sitting on a Zoom call, discussing in great detail the spoilers to a popular show like LOST , when the person you’re supposed to meet with next joins a few minutes early—and has J.

Abrams’s masterpiece ruined for them. Ok, that’s a lighthearted and severely outdated example, but similar situations happen all the time. And if you’re trying to create an atmosphere of trust and privacy—for, say, a meeting with a direct report—you want to avoid anyone eavesdropping, accidental or otherwise.

Solution: Don’t use your personal meeting ID. Your PMI is essentially the same meeting link for every call you schedule, and using it means that your p. Unique Meeting IDs are just that—different for each meeting—so instead of accidentally overhearing your in-depth LOST conspiracy theories, your next meeting invitee will just see a neutral message telling them to wait for you to start the meeting.

For added peace of mind, you can also prevent guests from joining a meeting before you. Simply untick the box next to Enable join before host in your Zoom settings. It’s Monday. Everything is going just swimmingly for you; you know what day it is , you had a relaxing weekend, and you’re wearing something other than sweatpants.

Or so you think, until you dial in to your a. Zoom meeting, and your camera and microphone turn on, and everyone hears your roommate yelling at you for forgetting to flush the toilet. You pinch yourself, but it’s unfortunately not a dream. You have no option besides quitting your job, assuming an alias, and moving to Bora Bora to escape your shame.

Solution: Default to having your mic and camera off when you join a meeting. It’s simple to make sure that your audio and video stay off when you first join a meeting. In Zoom’s Preferences menu, make sure to check the box next to Mute audio when joining a meeting and Turn off my video when joining a meeting boxes.

It’s the year You’re running for president. Everything is looking great—until the New York Times leaks an embarrassing Zoom recording from As more people use Zoom, concerns about illicit recordings have spiked, especially for those whose work involves confidential or proprietary information.

Likewise, participants want to know whether what they say will be permanently stored somewhere for posterity. Solution: Ask for permission before you record. By default, only hosts can record Zoom meetings unless they grant other participants the ability to—but participants could still use a third-party tool to record a meeting.

So if you want to record, you should ask for everyone’s permission to record the call. This isn’t just polite; in some states, it’s illegal to record conversations without everyone’s consent. You can also tweak your Zoom settings to prevent other participants from recording the meeting locally.

It’s also good to remember that, much like in real life, nothing you do on the internet is ever truly private. Be considerate and kind when talking to and about others, and think before you speak. Zoom is no less of a real workplace than a physical meeting room in an office, and the same professional standards apply.

Recently, it came to light that if you send a private chat message to another Zoom meeting participant, the transcript will still be downloaded when someone saves the chatlogs locally. Solution: Don’t say anything in a private Zoom chat that you wouldn’t say publicly. If you really need to have a private conversation during a Zoom call, do it on your team chat app. But remember, anyone can leak your private chats, so you should always be careful what you let the internet have. Still not convinced Zoom is for you?

There are plenty of Zoom alternatives available. Related reading:. How to win at Zoom backgrounds. When you should mute yourself during video calls? Hannah Herman is a copywriter and native New Yorker. She’s written extensively on automation, but her real jam is creative, catchy taglines. When she’s not writing, she’s probably walking around the city and trying to look at her phone less. A freelancer’s simple project management template for Notion.

How to use ConvertKit’s tip jar feature to support your work. Make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols. Participants will be asked for this password in order to join your meeting. The password will be included in your invitation. See Zoom’s Join Before Host help page for more information.

The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start the meeting, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting. Consider assigning an Alternative Host instead. It is still possible for a meeting to start without you the host even with Join Before Host disabled if you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf.

When that person joins a meeting before you, the meeting will start and they will be made the host. After you join, the role of host can be reassigned to you.

Scheduling Zoom Meetings Using Outlook If you add a Zoom meeting to your calendar or create a Zoom meeting in your calendar using the Zoom Outlook Plug-in, the calendar entry may include the Zoom meeting password.

If you have set up your calendar so that it is open for colleagues to view the details of your meetings, this can expose the password to anyone who views your calendar. Make the calendar entry private or edit the entry to remove the password. Remove a Participant from a Zoom Meeting or Webinar If you have already begun a session and find an unwanted attendee has joined: If the Participants panel is not visible, select Manage Participants at the bottom of the Zoom window.

Next to the person you want to remove, select More. From the list that appears, select Remove. Once all your attendees have joined: If the Participants panel is not visible, select Manage Participants at the bottom of the Zoom window. At the bottom of the Participants panel, select More. From the list that appears, select Lock Meeting.

Unlock the meeting following these same steps. When a meeting is locked, no one can join, and you the host or co-host will NOT be alerted if anyone tries to join, so it’s best not to lock the meeting until everyone has joined.

 
 

 

How to Change your Zoom Meeting Password – Docket.Adjust your Zoom security settings to avoid these 5 privacy issues | Zapier

 
Provide Feedback. While scheduling a meeting, under Meeting Options check Require Meeting Password, then create a strong password. When she’s not writing, she’s probably walking around the city and trying to look at her phone less. Free accounts, including education accounts, can no longer disable this requirement. Previously scheduled meetings including those scheduled via your Personal Meeting ID will have passwords enabled.