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If you have not scheduled a session from within QMplus which will only display the joining link to enrolled students , sharing the joining information with those who should be in attendance is typically sufficient to ensure the appropriate users attend your meetings.

However, if additional security is required, or you have concerns about the access link being shared, you can tick Registration to restrict entry to specific Zoom accounts. By default, participants who are removed from a session are unable to re-join.

Once you save the meeting schedule, you will be presented with a confirmation page with access details to share with participants. If your account is set to embed meeting passcodes within the invitation link this is enabled by default you can simply copy the Invite Link URL and share it with participants via email, calendar event, or post it to QMplus.

Scroll to the bottom of the page if you would like to add Polls to your meeting or click Edit if you need to update the schedule with further changes. From the Meetings page in your Zoom account, you can view all your scheduled meetings. Click the meeting title to view access details, click Edit to update the meeting settings, or click Delete to remove the meeting from your account.

If you would like to post a meeting link on QMplus for students, log in to your account and navigate to the page you would like to update. With Editing enabled , click Add an activity or resource under the relevant topic. With the activity chooser, scroll down, select URL and click Add. In the Description you can add the date and time of the meeting and the passcode if applicable. Scroll down and click Save and return to course to add the URL.

The same link can be used multiple times for recurring meetings, and only needs to be shared with participants once. For further information on adding activities and resources to QMplus, see this guide. Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: its-helpdesk qmul. Log in to your Zoom App Now when you launch you Zoom app, you will use your login and password to log into the app.

Hosting a Zoom Meeting. Hosting a Zoom Meeting You are the organizer of a family video meeting and you would like to setup the associated Zoom meeting. Schedule the meeting. Send the Zoom meeting invitation to all of the participants using text or email. Start the meeting at the designated time and admit participants. This would provide a telephone number 9 Calendar — Zoom will place this scheduled event on your Google or Outlook calendar.

Note the following items: Meeting Topic, date and time. Join Zoom Meeting link for the easiest way to join a meeting for your attendees. Meeting ID and Password for someone joining the meeting directly from the Zoom app. Copy to Clipboard button. Click on this button to put this invitation details into the clipboard.

Following this action, you can open a new email message and paste text into the body of a new email by pressing CTRL-V Windows or Command-V Mac After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message.

Tap Meetings in the Zoom app Tap on the meeting in the meeting list Tap on Add invitees at the bottom of the meeting details.

This step is simple and is accomplished by finding the meeting details and clicking Start. On a Computer If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app.

Simply click on Start to start the Zoom meeting. The Meeting List If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to access the meeting list by: Tapping the Meetings icon to access the meeting list. Select the desired meeting from the meeting list. Tapping the Start button associated with the selected meeting. In your Zoom Meeting. Speaker View or Gallery View If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen.

On a computer or laptop the Attendee Control are found on a bar at the bottom of the screen. On a smartphone or table, the controls will be placed on the upper part of the screen. Click the blue Join button to launch Zoom. When prompted by your browser, click Open Zoom Meetings.

Zoom Tips Know where you camera is and look directly at the camera when speaking and frequently when listening.

It demonstrates your engagement. Use your thumbnail video image to monitor your position frequently so that you have a picture of what others see. If you are attending a class or bigger Zoom event, mute yourself. Background noise, especially if there are other people in the home, is really distracting.

Even simple things like cabinets and doors closing can get picked up. Press and hold your space bar to unmute yourself. It is a quick way to be generally muted but able to speak and be heard by pressing the space bar.

Keep the camera eye-level or higher. Sitting on the couch with your laptop in your lap or tablet in your lap is not an attractive presentation. Zoom in a well lit room. Ideally have light on your face. Be tolerant of technical challenges. They happen to everyone. Just be patient while the issue is resolved. Check for Understanding. Have a Question or a Comment? Submit a Comment Cancel reply You must be logged in to post a comment. Previous LIVE! Next LIVE! Login Sign Up.

Remember me Forgot Password? How to Attend a Zoom Meeting or Class. Beyond Point and Shoot with iPhone Photography.

Read QR Codes with your iPhone. Create a Brag Book with Photo Favorites. Organizing your Photos with Albums. Tips and Tools for Finding Photos. Show your Photos with a Slideshow. Zoom – Web Conferencing. Step Open the Zoom. Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections: Host a Meeting Schedule a meeting. Step Host a Meeting Click either the Start without video or Start with video button, depending on your needs.

Step Click the Invite button at the bottom of the meeting window. Step You can share the invitation in a few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.

Click the Copy invitation button, then paste the message into an email to the participants you wish to invite.

 
 

 

– » Setting up Zoom meetings for others to Host

 

Last Updated: October 29, She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 12, times. This wikiHow teaches you how to create a Zoom meeting that occurs at a specific date and time.

No matter where you access Zoom, you can quickly schedule a meeting by clicking the Schedule icon and filling out a simple form. Click the Schedule icon. Enter the meeting time, date, and duration. Choose your password and waiting room preferences. Select a meeting ID. Choose your video and call-in options. Add the meeting to your calendar. Fill out all additional options. Click Save. Did this summary help you? Yes No. Log in Social login does not work in incognito and private browsers. Please log in with your username or email to continue.

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Learn why people trust wikiHow. Download Article Explore this Article methods. Ask a Question. Tips and Warnings. Related Articles. Article Summary. Method 1. All rights reserved. This image may not be used by other entities without the express written consent of wikiHow, Inc. Open the Zoom application on your PC or Mac. If you’re not already signed in, you’ll be prompted to do so now.

Click the blue Schedule icon. It’s the calendar icon near the bottom-left corner of Zoom. Enter a topic for your meeting. Enter the meeting’s time, date, and duration. Select a start time and date for the meeting, and then choose a duration from the drop-down menu to automatically create an end time. If the meeting is happening more than once, check the box next to “Recurring meeting” and choose additional timing preferences.

Fill out the “Security” section. In this section, you can adjust your password preferences and control whether to use a Waiting Room for participants: Passwords are enabled and created by default. You can change the password to something else if you’d like, or disable it altogether by removing the checkmark from the “Passcode” box.

If you have a free Zoom account, you must use a password. If you’d rather people with the password be able to join without your intervention, remove the checkmark.

Select a Meeting ID option. If this is a one-off type of meeting, select Generate Automatically to create a unique ID. Choose who can broadcast video immediately. Both are set to “off” by default, which means nobody’s camera will be enabled at first—anyone can enable their cameras later if they wish. Select your audio and call-in preferences. You can also select which regional call-in numbers to include in the meeting.

Select a calendar option. If you want to add the meeting to your calendar immediately and quickly send an invitation, choose Google Calendar , Outlook , or Other Calendars as needed.

After you create the meeting, you’ll be taken to a new pre-filled calendar event that you can edit and use for invitations. Click Advanced Options to expand more options for participants. This includes the option to allow participants to join before the host, as well as the option to mute participants immediately upon entry.

Depending on your account type, you may also find some or all of the following options here: To restrict access, select the option to allow only authenticated users to join. If you have scheduling privileges for someone else in your organization, you can select that person from the drop-down menu. The Alternative Hosts option also lets you add the email address for another licensed Zoom user who should also have full host access.

If language interpretation is available, you can configure your settings here. To add an additional host from your organization, enter the email address of the other host in the “Alternative Hosts” section. To allow participants to join before the host, enable “Join before host. Click Save to create the meeting. Now that the meeting is scheduled, the selected calendar service will open, allowing you to add the meeting to your calendar, add guests, and set up recurring meeting times if applicable.

If you want to view or edit the meeting, click the Meetings tab at the top, and then select the meeting. To send invitations without using your calendar, click Copy invitation , and then paste the copied content into an email, message, or post. Method 2. If you’re signed in to Zoom, this displays the Meetings page. If you’re not signed in, follow the on-screen instructions to do so now. Click the Schedule a Meeting button. It’s the blue button near the top-right corner of your meetings list.

Enter a topic and description for your meeting. You can also type a description of the event into the “Description” field—it’s not optional, but it can be helpful.

Enter the meeting’s time and date. Type the date into the field or click the calendar icon to use the visual calendar. Select the time the meeting should begin from the drop-down menus.

If you’re not using hour time, remember to select AM or PM as needed. Use the “Duration” drop-down menus to set how long the meeting will run. Choose the time zone in which the meeting’s start time applies. If the meeting will happen more than once, check the box next to “Recurring meeting” and choose your preferences. Customize the password. Passwords are enabled and created by default, but you can change the password to something else if you’d like.

If you don’t want to require a password, remove the checkmark from the “Passcode” box. If you have a free Zoom account, you are required to have a password for your meeting. To manage your password preferences, click the Settings tab in the left panel and adjust your preferences under the “Security” header. Select a waiting room preference.

If you’d like participants to wait in a virtual waiting room before you allow them to join the meeting, leave the “Waiting Room” option selected recommended. Choose additional meeting options. The remaining options vary depending on the type of account you have. Both are set to “off” by default, which means nobody’s camera will be enabled at first—people can enable their cameras later if they wish.

If you were asked to schedule the meeting for someone else, you can select the host from a drop-down menu. If your meeting requires registration, locate the “Registration” section and check the box next to “Required. Enable “Join Before Host” if you want to allow participants to join the meeting before you join or without your approval.

Click Save to schedule the meeting. This saves your preferences and displays the details of your meeting. You can find your meeting in the Meetings tab on the left side of Zoom.