Everything You Need to Know About Using Zoom
Service Request How can I create a service request? All Services. Zoom Meeting. Eligible users:. How to use the services:. Only those hosting a meeting need to have a Zoom license. Those who don’t have the password won’t be able to join your meeting.
The waiting room feature allows the meeting host to determine when participants can enter the meeting. The meeting host can admit attendees one-by-one or all at once. When you’re signed into Zoom, click the Schedule button to create a new meeting.
Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share?
When you’re in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen. In the bottom right-hand corner, click the More button and select Lock Meeting. This prevents any new participants from joining the meeting, even if they have the meeting password. Some of my favorites are adjusting my video preferences: Check “Touch up my appearance” to add a filter to your webcam so you don’t need to put on makeup or shower before joining a Zoom Meeting from home we don’t judge , and check “Turn off my video when joining a meeting” so your face doesn’t inadvertently appear on a huge projector screen if you’re joining an all-hands meeting this has, unfortunately, happened to me.
If you’re holding a Zoom meeting that involves multiple cross-functional team members, or if you’re kicking off a long-term project, or even if one or two members of your team are out of the office, it’s a good practice to record those meetings for future reference.
You can record meetings to your device or to the Zoom cloud for later reviewing to make sure everyone is on the same page. If your team uses Slack to communicate in real time, your system administrator can integrate Zoom and Slack for easy video conferencing on the fly.
If you or a team member are working remotely and are trying to discuss a complicated concept via text alone, it might be a challenge. This is a basic rule of video conferencing etiquette , but it bears repeating, no matter which software you use. Mute yourself when you’re not talking to cut down on distracting background noise.
In your preferences, you can set yourself to be automatically muted when you join a meeting. When you’re ready to un-mute yourself, you can save yourself a click by pressing and holding the space key if you need to chime in for a brief second.
Zoom is probably such a popular video conferencing software option because it’s so easy to use: Once you’re set up, you only need a few clicks to start talking to your colleagues. To get a great experience for co-located and remote Zoom meeting participants, choose a video conferencing camera for your Zoom Room that will make sure meeting attendees feel included and a part of a conversation. Our video conferencing comparison guide can help you figure out which camera might be the best option for your team.
To learn more, read about how to eliminate voice echoing on your next video call. Zoom Meeting What is a Zoom Meeting? Zoom Room A Zoom Room is the physical hardware setup that lets companies launch Zoom Meetings from their conference rooms. To set up a Zoom Room, you need: A computer to sync and run Zoom Meetings A tablet for attendees to launch the Zoom Meetings A microphone, camera, and speaker 1 or 2 HDTV monitors to display remote meeting participants and screen or presentation sharing An HDMI cable to share computer screens on the TV display, and an internet cable to hard-wire your connection Now that we understand what Zoom is and the key terms for using it, let’s walk through the steps to get set up with Zoom.
How to Get Started Using Zoom 1. If an attendee enters the meeting ID into their Zoom application or online to join, they will have to locate and type the passcode to join the meeting. When adding a passcode after a meeting invite has been sent, you MUST re-send the invite so participants receive the passcode to join the meeting. Whether you are using the Zoom plugin for Outlook, the Zoom desktop application, or in the Zoom web portal, you can add a passcode to a new meeting during scheduling.
Select Require meeting password and enter the code, which will then appear in the meeting invite. A participant dialing in will not be required to enter the passcode unless that feature is turned on by the host. Zoom does not require a strong passcode.
Zoom Meeting Passcode – University IT – How Do I Join A Zoom Meeting With A Code?
Dec 11, · You can edit and enter your preferred 6-digit host key. This host key is applied to meetings you schedule. Sign in to the Zoom web portal. In the navigation panel, click Profile. Scroll down to the Meeting section. Select the eye icon next to your Host Key to view your current 6-digit pin. Click Edit. Input the new host key desired and click Save. Feb 17, · To enable or disable Only authenticated users can join meetings for your own use: Sign in to the Zoom web portal. In the navigation menu, click Settings. Click the Meeting tab. Under Security, click the Only authenticated users can join meetings toggle to enable or disable it. If a verification dialog appears, click Enable or Disable to verify. Mar 03, · After joining a Zoom meeting, you will be prompted to join the audio automatically. If this prompt does not appear or you close out of it, click Join Audio in the meeting controls. Note: If you’re joining a webinar, you may automatically join computer the up arrow next to Audio Settings then Switch to Phone Audio.; Click Phone Call.; Follow the .